Project Knowledge

Inserting a new task within an existing task list

Have you wanted to quickly insert a new task within an existing task list in your project plan?

Tasks can be added anywhere within the existing task list. 

View instructions for users of 

• Microsoft Project 2003/2007
• Microsoft Project 2010

 

If you are using Microsoft Project 2003/2007, to insert a new task within an existing task list:

1. Click on the task description below the desired insertion point.

2. Select New Task from the Insert menu or press the INSERT key.

3. Enter the task name , with ENTER or  to confirm.

4. Add the remaining tasks as shown below, to complete the task list:

TIP:   New lines on tables are inserted ABOVE the cursor’s position.

 

If you are using Microsoft Project 2010, an alternative approach to inserting a new task is as follows:

1. Click on the task description below the desired insertion point:

2. On the Task tab, in the Insert group, click Task.

3. Creating a new task at the insertion point:

4. Overtype the name for the new task as Assemble and brief project team:

TIP:   New lines on tables are inserted ABOVE the cursor’s position.

 

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Editing a table’s definition within Microsoft Project

Tables are simply sets of columns, containing fields from the project’s database.  There are tables for task-based and resource-based views. As well as inserting (or hiding) table columns directly, a table can also be directly edited within the Microsoft Project table library.  

View instructions for users of 

• Microsoft Project 2003/2007
• Microsoft Project 2010

If you are using Microsoft Project 2003/2007, to achieve this:

1. From the View menu, choose Table, then choose More Tables:

2. Select as above, and then click .

3. Use the  button to add new rows and fields as ringed below:

4. Confirm the revised definition with OK, and then click  .

TIP:   Keep frequently used tables in the menu; less frequently used ones within the table library.

 

Often, an additional column is needed to show specific information. If you are using Microsoft Project 2010, an alternative approach to editing a Microsoft Project table is as follows:

To add a column to the current table:

1. Click on the column header Add New Column (to the right of the column list).

2. Type the letter ‘T’ (to just list fields starting with T).

3. Select Text1 as below:

4. Repeat steps (1) and (2) to add the Text2 field to the current table.

5. Repeat steps (1) and (2) to add the Indicators field to the current table.

Columns can also be deleted from tables.  

1. Click on an unwanted column.

2. On the Format tab, in the Columns group, click Hide Column from the Column Settings drop down:

TIP: Changes made to table columns are saved with the project document and can be shared with other projects using the Organizer tool.

 

 

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