Did you know that you can create and customise your own view components within Microsoft Project? Did you also know that when developing Microsoft Project components there is a very useful function which allows you to copy project components from one project to another. This function is Organizer.
All project plans can contain a number of view components for many different purposes such as data inputting or for reporting purposes for example. Within Microsoft Project, a new view component can be created from scratch, edited from an existing view component or a copy taken of an existing view component to create a new view from.
To create a new view component
If you are using Microsoft Project 2003/2007, to copy an existing view to create a new view component:
1. From the View menu, select More Views…Displaying the More Views dialog box.
2. The active view component you wish to copy from will be highlighted by default, within the More Views list:
3. Select to copy the active view component.
4. Within the View Definition dialog box, enter your own view name to create a new view:
5. Select to confirm.
6. Within the More Views dialog box, the ‘My Gantt Chart View’ will now appear within the view list and has been created as a new view component which is saved by default, within the current plan:
7. Select to apply the changes and to activate this view within the project plan.
8. Various view customisations can now take place without overwriting the original default view.
If you are using Microsoft Project 2010, to copy an existing view to create a new view component:
1. On the View tab, in the Task Views group, select More Views from the Other Views: drop down… Displaying the More Views dialog box.
2. The active view component you wish to copy from will be highlighted by default, within the More Views list:
3. Select to copy the active view component.
4. Within the View Definition dialog box, enter your own view name to create a new view:
5. Select to confirm.
6. Within the More Views dialog box, the ‘My Gantt Chart View’ will now appear within the view list and has been created as a new view component which is saved by default, within the current plan:
7. Select to apply the changes and to activate this view within the project plan.
8. Various view customisations can now take place without overwriting the original default view.
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With the suggestions and advice, it would be halpful to advise if the apply to just MS Project or to Project Server too
Posted by: henry gillard | January 14, 2012 at 05:55 AM