Project Knowledge

Entering Task Duration Values

Did you know if Microsoft Project supports other task duration values other than inputting task durations in days?  The answer to this question is YES….

Microsoft Project supports task durations to be entered in Days (default), Weeks, Hours, Months and Minutes.  When you are aware of this, a short-cut can be used to specify the required duration units, when entering at the same time the task duration values.  This also allows Microsoft Project users the flexibility of having a complete mix of duration values contained within one project plan, if the project requires it.

Here is an example of five duration unit values supported within Microsoft Project 2010:

Where are these supported default duration units stored within Microsoft Project?
If you are using Microsoft Project 2003/2007 to access these default duration options:

1. From the Tools menu, select Options.  Select Schedule tab.  

2. Click on the drop down list to reveal listed default duration values:

If you are using Microsoft Project 2010, to access these default duration options:

1. From the File tab, select Options from the Backstage view.

2. Select Schedule Tab within the Project Options dialog box.

3. Click on the drop down list to reveal listed default duration values:

 

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Perform a search on task information within Microsoft Project

Did you know there is a very useful toolbar button available on the Microsoft Project Standard Toolbar which allows you to perform effectively a search on task information within a number of Microsoft Project views?

• When using Microsoft Project 2003, this invaluable toolbar function is called ‘Go To Selected Task’.
• When using Microsoft Project 2007, the equivalent toolbar function is called ‘Scroll to Task’.  
• Within Microsoft Project 2010, the ‘Scroll to Task’ function can be found on the context sensitive Ribbon by selecting the Task tab, within the Editing group.

 

When using Microsoft Project 2003

1. Within the default Gantt Chart view, select a required task within the Task Name column.
2. Click on Go To Selected Task (  ) button available on the Standard Toolbar.
3. This will now automatically display the task bar for that selected task within the Gantt Chart view:

 

When using Microsoft Project 2007

1. Within the default Gantt Chart view, select a required task within the Task Name column.
2. Click on Scroll to Task (  ) button available on the Standard Toolbar.
3. This will now automatically display the task bar for that selected task within the Gantt Chart view:

 

When using Microsoft Project 2010

1. Within the default Gantt Chart view, select a required task within the Task Name column.
2. Select the Task tab, within the Editing Group available on the context sensitive Ribbon.
3. Now click on Scroll to Task (  ) button.
4. This will now automatically display the task bar for that selected task within the Gantt Chart view:

 

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